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Policies and Procedures

Student Handbook

Welcome to the 2023 - 2024 Madisonville Elementary School Online Student Handbook!

Mission Statement

We are committed to becoming a community of confident, successful learners by supporting the social-emotional and academic well-being of learners through differentiated instruction.


To provide an exemplary school of lifelong learners, by incorporating best practices that will prepare students to be responsible and contributing members of a global society.


School Hours & Calendars

Campus Information

Preparation for School Attendance

Food Services

Attendance Policy


Carline Entrance Path Maps/Diagrams

Carline Entrance Path Maps/Diagrams

(If you need assistance with this document please contact the school.)

Carline Traffic Map

Carline Traffic Map

(If you need assistance with this document please contact the school.)

Parent/Guardian & Community Involvement Opportunities

Class Parties

We will have two formal holiday parties – winter and spring. Please adhere to the specific times announced. These events will last approximately 45 minutes. DUE TO LIMITED SPACE, SIBLINGS ARE NOT ALLOWED TO ATTEND CLASS PARTIES.

Birthday Party Invitations – Students may hand out party invitations during the school day if the entire class receives one or if “all boys” or “all girls” are to receive one. This is done to protect the feelings of all children.

Birthday treats (cupcakes, etc.) must have prior approval from the teacher. Please do not send balloons or flowers to school for your child. Parents may drop treats off in the office, but will not be permitted into the classroom. Please write your child’s name, as well as the teacher’s name on food items or anything left in the main office.

Field Trip Fees & Permission Slips

Permission slips are required for all trips. A deadline for payment will always accompany the permission slip. This deadline is final. Event sponsors require advanced notice; therefore, the deadline is strictly enforced. Ample time will be given to pay any fees.


Confidentiality is the obligation to refrain from disclosing any information obtained in confidence. Our staff is trained to keep and protect any confidential information and records concerning the students at Madisonville Elementary School.

Confidentiality is based on four basic principles:

• Respect for an individual’s right to privacy

• Respect for human relationships in which personal information is shared

• Appreciation for the importance of confidentiality to both individuals and society

• Expectations that those who pledge to safeguard confidential information will do so

Media Release & Internet Access

Media release forms are sent home the first week of school for new students. Students may only be photographed, videotaped, etc. for publication if this form is signed and on file in the school office. Internet access forms are also sent home to newly enrolled students. If a form is not signed or returned, the student will be denied Internet access.

Mental Health

Emergency Cards & Change of Student Information

Because of the age of our students, it is essential that the school has up-to-date information for each child. This information is written on the EMERGENCY CARDS each school year and kept in the office IN CASE OF AN EMERGENCY. Please notify the school immediately if you have any changes including phone numbers, addresses, contact names or any changes in after school care arrangements.

Health Concerns & Medications

Before and After School Programs

BC/AC is available for students in grades K-2 beginning August 11, 2022. Please see enrollment paperwork in the BC/AC registration packet or visit our Programs/Activities link for more information. Students must be enrolled prior to participating in Before or After Care.

Positive Behavior Intervention & Support Plan (PBIS)

MES promotes a positive and safe school environment by teaching children expected behaviors. We also teach and encourage the “Golden Rule”: Treat others the way you want to be treated. Our School Wide Positive Behavior Expectations for EVERYONE are:



Be There


Make Their Day

Choose Your Attitude  


The FISH! Philosophy includes four simple, interconnected practices:

• Be There: When people need you, they need all of you. Setting aside distractions and judgments to be fully present is a sign of respect. It improves communication and strengthens relationships.

• Play: Tap into your natural way of being creative, enthusiastic and having fun. Play is the spirit that drives the curious mind, as in “Let’s play with that idea!” You can bring this mindset to everything you do.

• Make Their Day: Find simple ways to help others throughout the day.

• Choose Your Attitude: To actually choose how you respond to life, not just react, you must be intentional. When you get up, decide who you want to "be" today. Moment-to-moment awareness is key.

Library & Library Volunteers

Volunteering to help in our school library is a wonderful opportunity to be a part of the school. Among many things, library volunteers can help by:

• Re-shelving books

• Guiding students with positive book selection

• Reading books to students

School Funding Opportunities

Box Tops:

Box Tops are worth .10 cents. Traditional Box Tops are being phased out; however, you can still submit any Box Tops that are not expired. Eventually, the Box Tops program will become digital only. Participating brands are now starting to change their packaging to the new Box Top label. If you see the new blue label, use the Box Top app on your phone to scan your receipt within 14 days of purchase. The app will instantly add cash to your school’s earnings online. Less clipping, more scanning, more earning! Box Top collection dates will be announced.


Are you an Amazon shopper? If so, please choose to shop through AmazonSmile and choose Madisonville Elementary School PTA as your charitable organization. AmazonSmile is a foundation that was set up by Amazon to give back. They will donate 0.5% of all eligible purchases to your organization of choice. There is no difference in pricing and will not cost you any more money to shop through AmazonSmile. Here is the link to choose as your charitable organization:

Community Coffee:

Please collect Community Coffee labels off any coffee, tea, creamer, sugar, or coffee filter products. Community Coffee collection dates will be announced.